March 9, 2011 Meeting Minutes

Posted by on May 19, 2011 in March 2011 | 0 comments


March 9, 2011

Meeting was called to order by Chairman Randy Beyer with the Pledge of Allegiance.

Present:  Brian Oliver, Randy Beyer

Absent:  Brad Markwood


Guests:  Kevin Dailey Fire Chief, Ron Baker Fire Dept. and Christopher Driver from Driver’s Lawn Care & Landscaping.


Minutes of the last meeting were approved as read.


MOWING BIDS: Mowing bids were reviews by Mr. Beyer and Mr. Oliver.  Lowest bids were from Sandria Winegardner for Woolard Cemetery,  Tom Greer for Reid, Stevenson and Winegardner Cemetery, and Bernie Sadowski for the Custard Cemetery.


COMMUNICATIONS:     Trustees reviewed the bank reconciliation for the Month of February, 2011.  Mr. Oliver made a motion to approve bank reconciliation, Mr. Beyer seconded the motion.  Motion passed with two yes votes.


Fiscal Officer reported that ODOT status of application or order salt would come around May.


She also reported on an invite for the Trustees to the State of Fairfield County Luncheon, Tuesday, March 22, 2011.


FIRE DEPARTMENT:  Mr. Dailey reported that they had 6 fire runs and 12 EMS runs for the month of February.


He also reported on the cost of gear which could run around $1984/set.   He updated the trustees also on the life pak.  The current unit has been in need of updates.  Their cost of the unit needed to accomplish all patient needs has been determined to be $24,999.55.  This includes a 20% discount by state contract pricing, $3,500 trade-in and if the unit is purchased cooperatively with Upper Arlington and other entities then an additional 5%.  A check would be made payable to the City of Upper Arlington totaling $24,999.55.


Mr. Dailey also reported on new officers – Scott Baker and Heath Meyer Lieutenants.


Mr. Oliver made a motion to approve purchase order:


#6-2011           ACS Firehouse Software                    $850.00

#7-2011           Breathing Air Systems                        $1000.00

#8-2011           Physic Control                                                $1600.00


Mr. Beyer seconded the motion.  Motion passed with two yes votes.



Mr. Oliver made a motion to approve blanket certificate:


#17-2011         Stations supplies, Office supplies &  $3,000.00

EMS supplies

#18-2011         Station Maintenance & Apparatus     $2,600.00


Mr. Beyer seconded the motion with two yes votes.


ZONING REPORT:  No new zoning business


OLD BUSINESS:   Mr. Oliver made a motion to approve purchase order:


#5-2011           Northern Equipment & Supplies        $196.46


Mr. Beyer seconded the motion.  Motion passed with two yes votes.


NEW BUSINESS:   Fiscal Officer discussed the audit for 2009 & 2010.  Auditor noted some disbursements that were not properly encumbered during FY09 and during FY10.


Also the auditor noted final amended certificates do not match budgeted amounts reported in UAN per the revenue status report, and appropriations exceeded estimated resources by $114.00 in the Gasoline Tax fund.


No other findings were found.   Trustees signed the agreed-upon procedures report for the Township as of and for the years ended December 31, 2010 and 2009. They have read and reviewed the agreed-upon procedures report and have agreed to waive the post audit conference.


ROAD DEPARTMENT:    Mr. Oliver reported that the Issue II project did get approved.   We will need to come up with 13% of project.


Mr. Oliver also gave the Fiscal Officer the Purchase Order from the County engineer office with the 2011 allocations of $11,520.00.


Fiscal Officer discussed the letter that came from the Fairfield Soil and Water Conservation District.  Nikki Drake and Amy Boyer met with Mr. Oliver and Mr. Starner on March 1, 1011 to view several drainage issues along Gun Barrell Road.  Amy Boyer spoke with Joe Koehler, landowner, about grading some soil at the beginning of his waterways to eliminate that problem.  Joe is will to cooperate.  Joe has already contacted a contractor to clean out all three of the surface inlets, planning on completing this work in the next two weeks weather permitting.  The office also was concerned about the upstream activities that have caused the sedimentation in the culvert and filled in the surface inlet bowl.  Mrs. Boyer contacted the upstream property developer regarding sediment and erosion control; they are looking into a solution.


TREASURER’S REPORT RECEIVED:  All bills were read and discussed, with a motion by Mr. Beyer, seconded by Mr. Oliver to approve payment of bills in the amount of $9,380.32 and payroll/charges in the amount of $2,959.00.


I, Nancy R Myers, fiscal Officer certify that funds have been lawfully appropriated to meet the above expenditures.


A motion was made by Mr. Oliver to adjourn the meeting.  Mr. Beyer seconded the motion which was approved with 2 yes votes.



Respectfully Submitted                                             Trustees:


___________________                                             ___________________


Nancy R Myers, Fiscal Officer                                  Brad Markwood




Randy Beyer




Brian Oliver